Inspection Workflow
autoGMS supports three inspection stages. They are designed to match the way a garage receives a vehicle, checks it before work starts, and signs it off before completion.
The Three Inspection Stages
| Stage | When it happens | What it is for |
|---|---|---|
| Vehicle Check-In | When the vehicle arrives | Record the vehicle condition at arrival before work starts. |
| Pre-Work Inspection | Before or during service | Capture photos, videos, odometer reading, and a vehicle checklist. This can be shared with the customer. |
| Final Quality Check | Before the job is completed | Confirm the job has passed the workshop's final sign-off. |
What Each Setting Controls
Go to Booking Settings and find Inspection and completion under Staff bookings and jobs. Each step can be Optional or Required.
| Step | What Required means |
|---|---|
| Vehicle check-in (on arrival) | Staff must record the vehicle's arrival condition before work can start. |
| Photos before work (before work starts) | Staff must add the required vehicle photos before work can start or be completed. |
| Checklist before work (before work starts) | Staff must complete the vehicle checklist before work can start or be completed. |
| Final quality check (before completion) | Staff must complete the final quality check before the job can be marked completed. |
Recommended Setup
For most garages, use this setup:
- Require Vehicle check-in if your service advisor receives vehicles before technicians start work.
- Require Photos before work to protect against damage disputes.
- Require Checklist before work if technicians should document vehicle systems before starting work.
- Require Final quality check if a manager or senior technician must sign off before completion.
Where To Turn Them On
- Open your garage in autoGMS.
- Click Settings at the bottom of the sidebar and select Booking Settings.
- Find Inspection and completion under Staff bookings and jobs.
- Set each step your garage wants to enforce to Required.
- Click Save changes at the bottom of the page.
Workshop settings no longer has an inspection section. Old links to it open Inspection and completion in Booking Settings.
Good to know: Older organization-level pre-work inspection settings may still appear as a legacy fallback. For current workflow rules, Booking Settings is the source of truth.